BoardSnap is an iOS app that converts whiteboard photos into clean summaries and action items in about ten seconds. This all-hands agenda template structures a company-wide meeting — direction, wins, honest updates, and Q&A — on a whiteboard that the facilitator works from and then snaps.
Use this monthly or quarterly for company all-hands. Monthly works for teams under 50 where the meeting can stay interactive. Quarterly works for larger teams where the all-hands is more of a company broadcast with limited Q&A.
The template is designed for in-person or hybrid all-hands where at least the presenter is at a whiteboard. The board serves as the facilitator's working document during the meeting and as the post-meeting summary after BoardSnap reads it.
Open with two to four headline metrics — revenue, users, NPS, or whatever the company measures. Write the current value and the trend (up, flat, down) next to each. No context yet — just the numbers. The honest display of numbers builds trust before you say anything else.
The three to five most significant things shipped or accomplished since the last all-hands. Specific enough to be verifiable — not 'great progress on the product,' but 'shipped the boarding flow and reduced drop-off by 18%.' The people who did the work should feel recognized.
The two to three most important priorities for the next period. Not a roadmap — a direction. What should every person leave the all-hands knowing you're focused on? Write these as outcomes, not work items.
One section that names what's genuinely difficult right now — a missed target, an organizational challenge, a market headwind. All-hands that are only wins and direction feel like propaganda. One honest hard thing builds more trust than ten wins.
Reserve the last 15–20 minutes. Write questions on the board as they come in — this gives a visual record of what the company is asking and helps the facilitator notice patterns in real time. Unanswered questions get written in a 'follow-up' column.
Share the headline metrics 24 hours before. People who see the numbers for the first time in the meeting spend the first five minutes processing instead of listening. Pre-sharing means the all-hands starts at depth.
Draw the five sections before the meeting. The whiteboard is the facilitator's script — not a PowerPoint, not slides. The structure on the board keeps the meeting on time and visible to anyone in the room.
Don't open with a motivational statement. Open by writing the two most important metrics on the board and reading them. Let the numbers do the setting. The tone follows from the reality, not from the presenter's energy.
When you write a win, write the team or person who delivered it. Recognition that names people is five times more memorable than recognition that names work.
Putting the honest update before Q&A signals that you're not hiding it. It also preempts the awkward question — if someone was going to ask about the missed target, you've already named it.
As questions come in — from the room or from remote participants — write them on the board. Unanswered questions get flagged and written in a 'follow-up' column. The follow-up column becomes the BoardSnap action items.
After the all-hands: snap the board. BoardSnap reads the metrics, wins, direction, honest update, and any written Q&A. The output is a structured post-meeting summary ready to share with everyone who attended and anyone who missed it.
All-hands decks get sent as PDFs and never opened. A whiteboard all-hands produces a visual record of what the facilitator was actually working from — more authentic than a polished slide. The handwriting, the real-time Q&A notes, the crossed-out items — they tell the true story of the meeting.
BoardSnap converts that authenticity into a clean summary. The BoardSnap output is the post-meeting note — no separate write-up required.
45–60 minutes for most companies. Longer than 60 minutes requires exceptional content to hold attention. The template is designed for a 50-minute meeting: 5 minutes on metrics, 10 on wins, 15 on direction and honest update, 20 on Q&A.
Position a camera on the whiteboard. This is better than slides — remote attendees see the real-time writing and feel more connected to the in-room energy. Alternatively, have a second person type the board content into a live shared doc as the facilitator writes.
Answer any question where you know the honest answer. Defer questions where you don't know, where the information isn't ready to share, or where the answer requires a separate conversation. Write deferred questions on the board and commit to a response timeline.
The free tier includes one project and 30 boards. Pro is $9.99/month or $69.99/year for unlimited boards and AI chat on any board you snap.
No exporting, no transcription. Snap the board, get the action plan.