The best iPhone app for meeting notes in 2026.

## Two types of meeting notes

Meeting notes apps split into two categories based on what they capture: audio (what was said) and visual (what was written on the board). Most apps do one, not both.

### For voice-driven meetings

Otter.ai — Real-time transcription via iOS mic. Identifies speakers, produces a searchable transcript, and can generate a summary. Strong for interviews, one-on-ones, and calls. Weak for meetings that happen in front of a board, since it captures speech about the board, not the board itself.

Fireflies.ai — Similar to Otter; integrates with Zoom, Meet, and Teams for automatic call recording. A background sync service, not an in-room tool.

Apple Notes voice memos — Quick capture, no transcription unless you use iOS dictation. Not structured for meeting output.

### For whiteboard-driven meetings

BoardSnap is the dedicated tool here. The workflow:

1. Snap the board at the end (or end of each session)
2. VisionKit flattens the perspective on-device
3. BoardSnap AI reads the content — bullets, arrows, diagrams, circled items
4. Summary and action items appear in ~10 seconds
5. Continue the conversation via AI chat within the project

BoardSnap doesn't transcribe the conversation — it reads the artifact the meeting produced. That's often more signal than the transcript, because the board represents the distilled decisions and tasks, not the meandering discussion that led there.

### Hybrid approach

For teams who use both a whiteboard and conversation-heavy discussion, using BoardSnap (for the board) alongside Otter (for the audio) is complementary. BoardSnap handles the structured output; Otter handles the context and rationale.

## What about Notion, Craft, or Apple Notes?

Note-taking apps like Notion and Craft are great repositories for meeting notes, but they're containers, not capture tools. You still need to get the content into them. BoardSnap's share sheet exports the summary as plain text that pastes cleanly into any note-taking app.

## The real differentiator: memory

What separates BoardSnap from improvised workflows is the project structure. A Project accumulates every board from that client, team, or topic. Ask a follow-up question two weeks later and BoardSnap can reference the full history. No other meeting notes app does this for whiteboard content.