How to record a meeting whiteboard — the right tool depends on why.

## What 'recording' means for a whiteboard meeting

There are two distinct things people mean when they say 'record the whiteboard':

1. Capture the final state — what's on the board when the meeting ends
2. Capture the session — the full evolution of the board through the meeting, including things that were erased

These need different approaches.

## Capturing the final state: BoardSnap

The most useful capture for most teams is a snapshot of the final board state — what was decided, what's in progress, what's next. For this:

1. Let the meeting run normally
2. At the close, open BoardSnap on iPhone
3. Snap the board — VisionKit handles perspective, BoardSnap AI handles analysis
4. Ten seconds later: structured summary + action list

This is the record of what was decided, which is the output that drives work.

## Capturing the session: video

For design critiques, training sessions, or any meeting where the process of arriving at the conclusion matters, a time-lapse video or screen recording captures the evolution.

Time-lapse from iPhone: Mount the phone on a tripod or stand, use the Time-Lapse mode in the camera, point at the board. Produces a compressed video of the session. Works well for long sessions; less useful if the room lighting is uneven.

Fixed camera: A Logitech Brio or similar wide-angle webcam mounted above the board, recording via QuickTime or OBS on a nearby Mac, captures the full session without anyone managing a phone.

Note: Video is large and hard to search. Unless you specifically need the session replay, a BoardSnap snap of the final state is more actionable.

## Capturing interim states: multiple snaps

For long sessions with distinct phases (discovery → ideation → planning), snap the board at the end of each phase. BoardSnap's project accumulates all boards, so you have a record of how the thinking evolved, searchable via AI chat.

## When a video recording app adds value

If the meeting involves presenting to a remote audience (hybrid meeting), screen-sharing a video feed of the whiteboard via Zoom or Meet is the right call. Tools like IPEVO Visualizer or Continuity Camera (iPhone as Mac webcam) let you project the whiteboard live. This is about sharing, not recording — and after the meeting, one BoardSnap snap captures the final state.