Whiteboard photo in. Action items out.
BoardSnap converts a whiteboard photo into a structured, tri-state action item list in under ten seconds. Open tasks, in-progress items, and completed work — automatically extracted from whatever your team wrote on the board.
The action item problem that photos don't solve
Someone always volunteers to photograph the whiteboard before it gets erased. That photo ends up in a Slack thread, unlabeled, with a message like 'notes from today.'
Three days later, no one remembers which items were assigned, which were done, and which are still blocking. The photo is evidence, not a plan.
Action items need ownership and status. A JPEG has neither.
What tri-state action items actually mean
Most task systems are binary: done or not done. Real work doesn't move that way.
Boards capture work mid-flight. Something the team wrote down last Tuesday might already be in progress when you review the board on Friday. Binary status hides that.
BoardSnap uses three states: open, in-progress, and done. Every action item starts open. Tap once to move it to in-progress. Tap again to mark it done. The board reflects where work actually is — not just what was planned.
Subtasks: one action item isn't always one task
"Launch the campaign" is one item on the board. In practice it's eight tasks owned by five people.
BoardSnap AI generates subtasks automatically from the context around each action item. When a board shows "Launch the campaign" with a cluster of supporting notes — copy approval, design sign-off, scheduling — those notes become subtasks, not loose information floating in a summary.
You can edit, delete, or add subtasks inline. The structure BoardSnap generates is a starting point, not a contract.
From board to action: the exact flow
Snap the board. VisionKit corrects the perspective before you tap the shutter. The image is clean from the start.
BoardSnap AI reads it. Every list, arrow, diagram, and annotation becomes input. The model identifies which items are tasks, which are decisions, and which are context.
Action items appear with states. Open items are ready to assign. In-progress items need attention. Done items confirm decisions made.
Subtasks expand each item. Tap any action item to see its auto-generated subtasks. Edit them, check them off, or ignore them — the main item tracks independently.
Action items that remember the board they came from
Every action item links back to the board that produced it. Tap through to re-read the summary, view the original snap, or ask BoardSnap AI a question about the session.
Projects group related boards, so when sprint planning feeds into a standup which feeds into a retro, the action items across all three boards live together. You can see what was committed, what shipped, and what got dropped — across the whole arc of a sprint.
Frequently asked
Can I edit the action items BoardSnap generates?
Yes. Every action item is editable inline. You can rename it, change its state, add or delete subtasks, and reorder the list. BoardSnap generates a starting point — you own the output.
What if the board is messy and some items aren't real tasks?
BoardSnap AI distinguishes between tasks and context, but no AI is perfect. The generated list is always editable. Delete anything that shouldn't be a task, and promote anything it missed.
Can I export the action items to Jira, Linear, or Notion?
Direct integrations are on the roadmap. Right now, you can copy the action list as text and paste it anywhere. The format is clean — no extra markdown noise.
How many action items does BoardSnap generate per board?
It depends on the board. A dense sprint planning session might produce fifteen items. A focused decision board might produce three. BoardSnap AI generates what's there — it doesn't pad or trim artificially.
Is there a way to assign action items to specific people?
Manual assignment is available by editing each task. Team collaboration features — shared projects, assigned items — are on the Pro roadmap.
Your next board deserves a real action plan.
Download BoardSnap and convert your first whiteboard to action items in under a minute.