For Meeting Facilitators

For meeting facilitators who run meetings at the board.

BoardSnap is an iOS app that turns a whiteboard photo into a structured summary and action plan in ten seconds. For meeting facilitators, that means the agenda board, the decision board, and the action item list at the end of the meeting all produce a clean written record — the meeting minutes that usually take 30 minutes to write get done before the room is booked for the next group.

Download on the App Store Free to start. Pro from $9.99/mo or $69.99/yr.

What hurts today

Meeting minutes take 20-30 minutes to write after a meeting that was supposed to end at the hour — and the longer they wait, the less accurate they are
Action items from the whiteboard get copied into a follow-up email that half the attendees don't read and the other half interpret differently
Decision boards — what we discussed, what we decided, what we escalated — need to be in writing before people leave the room, not reconstructed from memory afterward
Long-running meetings with multiple agenda items produce multiple boards that all need to be synthesized into one meeting record
Participants who were late or distracted need a reliable written record of what happened — not the facilitator's summary of what they think happened
The gap between 'we decided this in the meeting' and 'this is tracked with an owner and a deadline' is where most meeting output goes to die

How BoardSnap helps

Snap the final board as the meeting closes and the structured meeting summary is ready before the room empties — action items with owners, decisions documented, next steps clear
Multi-board meetings produce modular summaries per agenda item — combine them into a single meeting record in the AI chat
Decision boards produce a clean written decision record — what was considered, what was decided, what was explicitly not decided — the accountability document that prevents re-litigation
Action item boards produce a tri-state task list — open/in-progress/done — with auto-generated subtasks, scoped for the owners who need to execute
Brand-aware AI writes meeting summaries in your organization's language — your team's naming, your process vocabulary, your meeting cadence framing
The meeting summary is ready to email before you're back at your desk — the 30-minute post-meeting documentation work becomes a ten-second snap

A day with BoardSnap

Meeting open', 'body': 'Write the agenda on the board — topics, owners, time allocations. Snap. BoardSnap produces a structured agenda document. Start the meeting from a shared written agenda everyone can see, not just the whiteboard.
Decision capture', 'body': 'As each agenda item concludes, capture the decision on the board — the options discussed, the decision made, the rationale. Snap. The decision record is structured and documented at the moment it's made, not reconstructed from memory.
Action item close', 'body': 'Map the action items at the meeting's end — who, what, by when. Snap. BoardSnap produces a tri-state action list with owners — the follow-through document that actually has names attached to tasks.
Meeting minutes', 'body': 'Snap the final board before the room empties. The meeting summary — decisions made, action items assigned, open questions documented — is ready to paste into your meeting notes tool and email to attendees.
Follow-up sync', 'body': 'At the next meeting, open the previous meeting's project board on BoardSnap. Review the action items from last session before generating new ones. The accountability loop is built into the meeting cadence.

Features that matter for meeting facilitators

Meeting structure reading

BoardSnap AI reads meeting-style boards — agenda lists, decision columns, action item assignments, parking lot areas. It produces structured meeting summaries organized by the board's sections, not just a flat list of content.

Tri-state action items

Open / in-progress / done. Action items with owners and status that persist across meetings — the follow-through mechanism that makes meeting output actionable instead of aspirational.

Brand-aware AI

Paste your organization's wiki or your team's process documentation. BoardSnap AI learns your team's vocabulary, your process naming, and your meeting cadence terminology — meeting summaries sound like they were written by someone who knows your organization.

Projects per team or meeting series

Weekly leadership team meetings get their own project. The full meeting history — decisions made, action items tracked, recurring themes — is organized and searchable across the series.

Offline queue

Conference rooms and offsite meeting spaces have unreliable WiFi. BoardSnap queues on-device and processes when signal returns — the meeting record doesn't depend on the room's network state.

Frequently asked

Can BoardSnap replace traditional meeting note-taking?

For whiteboard-heavy meetings, yes — the board captures the decisions and the action items, and BoardSnap produces the meeting minutes from the board. For meetings with no whiteboard (voice-only calls, video conferences), BoardSnap doesn't apply. It's the tool for meetings where the work happens at the board.

How accurate is the meeting summary compared to hand-written notes?

BoardSnap reads what's on the board — so accuracy depends on what's on the board. If the key decisions and action items are captured on the whiteboard during the meeting (not just verbally discussed), the BoardSnap summary is as accurate as the board content. The discipline of writing key decisions on the board is what makes both the meeting and the documentation clearer.

Can I use BoardSnap for recurring weekly meetings?

Yes — create a project for the meeting series. Each week's board accumulates in the project. The AI chat can synthesize across the history: 'what recurring action items haven't been closed?' 'what decisions have we made about X over the past month?' The meeting cadence builds institutional memory.

How does it handle multi-topic meetings with multiple boards?

Snap each board as each agenda item concludes. Each board produces a modular structured summary. Use the project AI chat to synthesize across the session: 'produce a combined meeting record from today's three boards.' The comprehensive meeting minutes build from the modular summaries.

Can I share meeting summaries directly with participants?

Copy the summary text from BoardSnap and paste it into your meeting notes platform — Notion, Confluence, Google Docs, or directly into an email. Most meeting facilitators share the summary to the team distribution list immediately after the meeting — the turnaround time from meeting end to summary shared is under five minutes.

Built for meeting facilitators who ship.

Snap a whiteboard. Ship the action plan. In ten seconds.

Download on the App Store

Free · 1 project, 30 boards Pro $9.99/mo · everything unlimited Pro $69.99/yr · save 42%