For Workshop Facilitators

For workshop facilitators who generate boards and need to deliver results.

BoardSnap is an iOS app that turns a whiteboard photo into a structured summary and action plan in ten seconds. For workshop facilitators, that means every module board, every participant output board, and every synthesis session produces a clean written artifact — the deliverable that participants need, not six boards worth of photos they'll never organize.

Download on the App Store Free to start. Pro from $9.99/mo or $69.99/yr.

What hurts today

Multi-day workshops generate fifteen boards of rich participant output that needs to become a coherent written deliverable — a documentation project that takes as long as the workshop itself
Participants leave a great session energized but without a clear written record of what they contributed and what was decided — and the energy fades when there's nothing concrete to act from
Workshop photography is inherently low quality — room lighting, board angles, marker colors — and the photos are unusable without significant post-processing
The synthesis step — pulling insights from six module boards into a coherent session summary — is the facilitator's job, and it's the one that happens at midnight with no support
Client workshop deliverables need to be professional quality — a photo of a sticky-note board is not a deliverable a consultant can put their name on
Time pressure is relentless — the next module starts in 15 minutes and you haven't documented the last one

How BoardSnap helps

Snap each module board as you transition between activities — the session is documented in real time, not in a post-workshop reconstruction sprint
Participants receive a structured workshop summary before they leave the building — what they contributed, what was decided, what the action plan is
Sticky-note walls snap to structured insight summaries — cluster themes captured, key outputs per theme documented, action items generated
Synthesis happens during the workshop, not after — each board produces a structured summary the facilitator works from for the next module
Brand-aware AI writes workshop summaries in the client's language when you paste their URL — professional-quality deliverable content, not generic workshop output
Projects keep each workshop engagement isolated — board history, participant context, and brand calibration all scoped per client

A day with BoardSnap

Module close
Fifteen minutes before the module ends, snap the board. BoardSnap is done processing by the time you're wrapping the activity. The structured output from this module is the input for the next module's framing.
Sticky-note harvest', 'body': 'After a generate-and-cluster activity, snap the affinity wall. BoardSnap reads the cluster labels and the sticky content and produces a theme-by-theme structured summary — the themes named, the key outputs per theme documented.
Decision capture', 'body': 'Workshop decisions — what the group voted for, what they agreed to prioritize, what they escalated — drawn on the board. Snap. BoardSnap produces a structured decision record the group receives as part of the session output.
Action planning', 'body': 'Map the action items — who, what, by when — on the board with the full group. Snap. BoardSnap produces a structured action plan in open/in-progress/done format — the accountability document participants leave with.
Day-close synthesis', 'body': 'At the end of each workshop day, review the day's board summaries in the project. Ask the AI to synthesize across the day's sessions. The day-end summary for participants builds from structured summaries, not from the facilitator's memory.

Features that matter for workshop facilitators

Real-time capture

Ten seconds from snap to structured summary. Fast enough to capture between modules, not just at the end of the day. The documentation workflow integrates into the session flow rather than happening after it.

Brand-aware AI

Paste the client's website or their company overview before the workshop. BoardSnap AI learns their language, their organizational context, and their strategic framing — workshop summaries feel like they were written by someone who knows the client.

Projects per engagement

Each workshop engagement gets its own project. All module boards, synthesis sessions, and participant output boards accumulate in the project — the full workshop is organized and searchable for the final deliverable.

AI chat for synthesis

After a multi-day workshop, ask the project AI to synthesize across all session boards: 'what were the common themes across all three ideation sessions?' 'what tensions emerged across the workshop?' The synthesis writes itself from the project history.

Offline queue

Conference centers, hotel ballrooms, and client offices have inconsistent WiFi. BoardSnap queues on-device and processes when signal returns — no module goes undocumented because of a network failure.

Frequently asked

How does BoardSnap handle a sticky-note affinity wall from a workshop?

Snap the affinity wall after the clustering activity. BoardSnap AI reads the cluster labels and the sticky content and produces a theme-by-theme structured summary — themes named, key outputs per theme documented, with the prominent patterns across stickies highlighted. The richer the text on the stickies, the richer the output.

Can BoardSnap produce a full workshop report from multiple module boards?

Yes — through the project AI chat. After snapping each module board, ask the project AI to synthesize across all the session boards: 'produce a structured workshop summary covering the key outputs from each module.' The synthesis builds from the individual structured summaries and produces a coherent session report.

How does the brand-aware AI help for client workshop deliverables?

Paste the client's website or a relevant URL before the workshop starts. BoardSnap AI learns their organizational context, their industry vocabulary, and their strategic framing. Every module summary reflects the client's language — the deliverable reads like it belongs in their organization, not like generic workshop output.

What's the best workflow for a multi-day workshop?

Create a project for the engagement. Snap each module board as you transition — not at the end of the day. By Day 2, you're synthesizing from structured summaries, not from fifteen board photos. The final deliverable builds from the project's board history during the workshop, not during a post-workshop documentation sprint.

Can I share BoardSnap summaries with participants directly?

Copy the summary text from BoardSnap and paste it into your participant communication — email, Slack, shared Notion doc. Most facilitators share a day-close summary at the end of each workshop day and a comprehensive summary at the engagement close. BoardSnap produces the content; you distribute it through your existing channel.

Built for workshop facilitators who ship.

Snap a whiteboard. Ship the action plan. In ten seconds.

Download on the App Store

Free · 1 project, 30 boards Pro $9.99/mo · everything unlimited Pro $69.99/yr · save 42%